Personal data is any information about you by which you are identified or could be identified. This can include information such as:
- your name, date of birth, email address, postal address, phone number, mobile number;
information about your device (such as the IP address, which is a numerical code to identify your device that can provide information about the country, region or city where you are based); and
information relating to your personal circumstances and how you use our site.
Who we are and how to contact us
The data controller for the lingua-jobs.com website is Lingua-Jobs.
If you want to contact us, you can find our contact details in the “How to contact us” section below.
Collecting and using your personal data
We collect personal data when you sign up for our services and when you browse our site. This information is used to provide the Lingua-Jobs services, sell advertising space on the site and to analyse how visitors use our site.
The personal data we collect when you register with Lingua-Jobs and use the website
When you register for a jobseeker account we collect:
the country you live in;
your email address;
details of your education and working career;
your personal interests (if contained in your CV)
When you register for a recruiter account we collect:
your email address;
your company information e.g. name, recruiter type, address, telephone number, website; and
information relating to the services that you have purchased.
your IP address - a numerical code to identify your device and which can provide information about the country, region or city where you are based;
your browsing history of the content you have visited on our sites, including information on how you were referred to our sites via another website; and
details of your devices, for example, the unique device ID and browsers used to access our content.
We will not collect special categories of data - such as information about your race, political opinions, religion, health or sexual orientation - unless you have chosen to provide that information to us.
How we collect personal data
You provide personal data to us when you register as a either a jobseeker or recruiter on the website or when you contact us via email, social media or similar technologies.
Why we use your personal data
We use the personal data collected through the website for a number of purposes, including the following:
To provide the services you signup for, (for example setting up job or cv email alerts or posting jobs and searching cv's if you're a recruiter) and related internal administrative purposes (such as those we need for our accounting and records) and to make you aware of any changes to our services.
If you registered as a jobseeker and submitted your CV details, we store your details on the main CV database. Depending on your settings, you can give recruiters access to them.
Sending you marketing communications when we have your permission, or when permitted by law.
Personalising our services for you
Legal grounds for using your personal data
We will only use your personal data where we have a legal ground to do so. We determine the legal grounds based on the purposes for which we have collected and use your personal data. In every case, the legal ground will be one of the following:
Consent: For example for jobseekers, where you have provided your consent that your CV can be viewed by recruiters when you have added it to your database. You can withdraw your consent at any time in your Jobs account, by choosing “Who can view your profile” in the section “edit your profile”.
Performance of a contract with you or in order to take steps prior to entering into a contract with you: For example, where you have signed up for a Lingua-Jobs recruiter account, we need your contact details to manage your account.
Our legitimate interests: Where it is necessary for us to understand the people who use our services, promote our services and operate the Lingua-Jobs site efficiently for provision of our services. For example, we will rely on our legitimate interest when we carry out marketing analysis to understand our clients to determine what marketing communications may be relevant to them. It is also in our legitimate interest to analyse what content has been viewed on our site, so that we can understand how our site is used.
Compliance with law: In some cases, we may have a legal obligation to use or keep your personal data.
Security of your personal data
We have implemented appropriate technical and organisational controls to protect your personal data against unauthorised processing and against accidental loss, damage or destruction. You are responsible for choosing a secure password when we ask you to set up a password to access parts of our site. You should keep this password confidential and you should choose a password that you do not use on any other site. You should not share your password with anyone else, including anyone who works for us. Unfortunately, sending information via the internet is not completely secure. Although we will do our best to protect your personal data once with us, we cannot guarantee the security of any personal data sent to our site while still in transit and so you provide it at your own risk.
Who we share your personal data with
One-off job applications
When you apply for jobs on the Lingua-Jobs website and upload your CV, a copy is stored on the CV database. This database can only be searched by recruiters if you allow this in your settings. To control whether recruiters (or what particular recruiters) can see your CV on the database, you need to create a jobseeker website profile and click on the settings that apply.
If you choose to share your CV or personal details with recruiters, we ask them not to hold your CV for longer than is necessary and not to use your CV for purposes other than recruitment.
When you submit a one-off application through the website, we share it directly with the company who advertised the position. We will keep a copy of your CV for six months. However, sometimes you can also submit your CV directly to the company. In this case we do not receive a copy of your CV. When applying without a jobseeker website profile, you have the option to store a copy of your CV on the main CV database. Recruiters can search the main CV database depending on your settings as explained above.
We do not share your personal data with other people or companies that are not directly linked to us except under the following circumstances:
- We use other service providers who provide services on our behalf such as managing the platform.
- We may reveal your personal data to any law enforcement agency, court, regulator, government authority or other organisation if we believe we need to do so to keep to a legal or regulatory obligation, or otherwise to protect our rights or the rights of anyone else.
Any other organisations that access your personal data in the course of providing services on our behalf will be governed by strict contractual restrictions to make sure they protect your personal data and keep to all data privacy laws that apply. We may also independently audit these service providers to make sure that they meet our standards.
We will not share your personal data with anyone else for their own marketing purposes unless we have your permission to do this.
Some of our webpages use plug-ins from other organisations (such as the “Facebook Recommend”function, retweet function, Google+ function). These other organisations may use personal data about your visit to our site. If you browse the Jobs website, information they collect may be connected to your account on their site. For more information on how these organisations use personal data, please read their privacy policies.
International data transfers
Whenever we transfer your personal data out of the European Economic Area (EEA), we ensure similar protection and put in place at least one of these safeguards:
We will only transfer your personal data to countries that have been found to provide an adequate level of protection for personal data.
We may also use specific approved contracts with our service providers that are based in countries outside the EEA. These contracts give your personal data the same protection it has in the EEA.
Where we use service providers in the United States, we may transfer personal data to them if they are part of the Privacy Shield scheme, which requires them to provide a similar level of protection of your personal data to what is required in the EEA.
Keeping your personal data
We keep your information for only as long as we need to for our purposes
For example if you registered as a jobseeker and you have applied for a particular job using the Lingua-Jobs website and submitted your CV, we keep your CV on our database for six months. For some jobs advertised on Lingua-Jobs, you will be redirected directly to the recruiter or employer and we will not receive your CV or application. We are not responsible for how recruiters or employers who have received your CV store your details or CV.
You can delete your jobseeker account by using the “Delete” button at the bottom of your account page when you have signed in to the Jobs website.
For recruiters, we may keep information relating to a contract with you for the lifetime of the contract and up to seven years after. After this period, we will delete it or make it anonymous by removing all your details. If we asked for your permission to process your personal data and we have no other lawful ground to continue with that processing, and you withdraw your permission, we will delete your personal data.
Individual recruiter user accounts can only be closed by their Recruiter Company Management user, who can add, edit and expire Recruiter Service users. Once this has been done, that individual will no longer to be able be to access the service. When requested, individual accounts can be permanently deleted from the system, otherwise some details are retained e.g. name, email address, associated recruiter, user id, for as long as we need them for our internal record purposes.
Cookies and similar technology
When you visit our site, we may also collect information from you automatically by using cookies or similar technologies (“cookies”). A cookie is a small file of letters and numbers that we may set on your device and that transfers information to your device. Other organisations may also set their own cookies on our site. Because of how cookies work, our website cannot access these cookies, nor can the other organisation access the data in cookies we use on our website.
We use the following types of cookies on this site:
Essential - These cookies are essential for the operation of our site. This includes cookies that we use so that you can stay logged into your account. If you set your browser to block these cookies, some parts of our site will not work.
Performance - These cookies are used to count how often you visit our site and understand how you use our site. We use this information to measure the performance of our site, which allows us to get a better sense of how our users engage with our service and to improve our site so that users have a better experiences . For example, we collect information about which of our pages are most frequently visited, by which types of users. We use Google analytics on our site to report site usage. If you do not want to have your information collected and analysed on our site in this manner, please click this link . Scorecard research (Comscore) is used on our site and you can take part in market research. Please click this link to opt out.
Functionality - These cookies are used to recognise you and remember your preferences or settings when you return to our site so that we can provide a more personalised experience for you. For example, they remember your search criteria.
Advertising - These cookies are used to collect information about your visit to our site, the content you have viewed, the links you have followed and information about your browser, device and your IP address. We use this information to show you more relevant advertising on our other sites. We may also share this information with third parties for this purpose (you may then also see more relevant advertising on other websites) or we may allow third parties to use their advertising cookies on our sites.
How you can manage cookies and similar technology
You can manage how cookies are used. You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
You can usually find these settings in the “options” or “preferences” menu of your browser. To understand these settings, the following links may be helpful, or you can use the “Help” option in your browser.
Opt out of personalised advertising for web browsing and mobile devices
You can opt out of receiving personalised advertising. However, this does not mean that you will no longer receive advertising when you are using our site. It just means that the advertising you will see will not be customised to your interests and preferences. You will also have to opt out again if you use a different web browser.
If you would like more information about personalised advertising and how to opt out when using a web browser, please visit youronlinechoices.com.
You can also opt out of receiving personalised advertising on the mobile application in the settings of your mobile device. Please visit http://www.youronlinechoices.com/uk/five-top-tips or http://www.networkadvertising.org/mobile-choice for more information.
You may need to do this again each time you use a different IP address or device.
How we may contact you
We may contact you about the services that we provide to you.
Where permitted by law, we may contact you about our products and services.
Your rights with regard to the personal data that we hold about you
You can contact us with regard to the following rights in relation to your personal data:
You have the right to ask us to delete your personal data or restrict how it is used. There may be exceptions to the right to erasure for specific legal reasons which, if applicable, we will set out for you in response to your request. Where applicable, you have the right to object to processing of your personal data for certain purposes, including marketing purposes.
If you want to make any of these requests, please contact email@example.com.
We may need to request specific information from you to help us confirm your identity.
Contact us for information about how we use your information or complaints
If you have any questions about how we use your personal data or if you have a concern about how your personal data is used, please email firstname.lastname@example.org.
May 2018 - updated to reflect changes resulting from the General Data Protection Regulation